Senior Administrative Assistant, Central Admin (7389), Lionacleit or Stornoway - FIXED TERM

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Senior Administrative Assistant, Central Admin (7389), Lionacleit or Stornoway
37 hours per week, maternity cover
£30,369 - £33,186 per annum, inclusive of £2,859 Distant Islands Allowance per annum

Based in the Lionacleit Education Centre, the post holder will have overall responsibility for managing the administration support service for the Central Administration Team ensuring that all resources are efficiently and effectively deployed. The post holder will support the Head of Service, and other senior officers within the department in all aspects of their work, to ensure that all business plan objectives are adequately and timeously achieved.

Duties will include managing and co-ordinating administrative and finance tasks within the Central Admin Team; line managing all staff within the section and undertaking staff recruitment as required; carrying out performance appraisals for all staff within the section, preparing training and development plans as appropriate; and attending as the Department’s representative at internal/external meetings as required including deputising for Line Manager at meetings etc as necessary.

You must have a good working knowledge of administrative processes and procedures. You must be proficient in the use of word processing and spreadsheet software and able to produce a wide variety of letters, documents, spreadsheets. The ability to accept responsibility, take decisions, remain calm under pressure and meet tight deadlines is essential.

It is essential that you are educated to HNC level in Administration (or equivalent) or have 3 years of experience of administrative work.

Salary for the above post is inclusive of Distant Islands Allowance. Appointment to the post will be on the first point of the grade.

It is vital you read the job description and person specification, in your Experience statement please detail how you meet each of the essential criteria we ask for in the person specification.

Interviews will be conducted in person, providing candidates with the chance to personally meet the team and experience our work environment.

Closing Date: Monday 5 May 2025

 

Àrd-neach-cuideachaidh Rianachd, Roinn Rianachd (7389), Lionacleit / Steòrnabhagh
37 uair a thìde gach seachdain, fòrladh màtharail
£30,369 - £33,186 gach bliadhna, a’ gabhail a-steach £2,859 Cuibhreann Eileanan Iomallach sa bhliadhna

Stèidhichte ann an Ionad Foghlaim Lionacleit, bidh an neach a thèid fhastadh an urra ri bhith stiùireadh seirbheis taice dhan Sgioba Cuideachaidh Rianachd, a’ dèanamh cìnnteach gu bheil goireasan air an cleachdadh gu buadhmhor ’s gu h-èifeachdach. Cuiridh an neach a thèid fhastadh taic ri Ceannard na Seirbheis, agus àrd-oifigearan eile san roinn anns gach raon den cuid obrach, gus dèanamh cìnnteach gun tèid gach amas sa phlana-gnìomh a choileanadh gu cothromach ’s ann an deagh àm.

Bidh an obair a’ gabhail a-steach a bhith stiùireadh ’s a’ co-òrdanachadh ghnìomhan rianachd agus ionmhais san Sgioba Rianachd; a’ stiùireadh gach neach-obrach san roinn ’s gam fastadh mar a bhios iomchaidh; a’ dèanamh measadh leantainneach air obair gach neach san roinn ’s a’ deasachadh phlanaichean trèanaidh agus leasachaidh mar a bhios iomchaidh; ’s a bhith an làthair mar riochdaire na Roinne aig coinneamhan roinneil / thar bhuidhnean mar a bhios feumail ’s a bhith a’ gabhail àite a’ Mhanaidseir aig coinneamhan, smsaa, nuair a bhios e riatanach.

Feumaidh deagh eòlas a bhith agad air pròiseasan agus cleachdaidhean rianachd. Tha e riantanach gum bi thu ealanta a thaobh cleachdadh bather-bog clò-sgrìobhaidh agus chliath-dhuilleag ’s gum bi thu comasach air litrichean, sgrìobhainnean foirmeil agus cliath-dhuilleagan a chruthachadh. The e air leth deatamach gum bi thu comasach air uallach a ghabhail, a bhith balaisteach aig àmannan èigneach; tighinn gu co-dhùnaidhean agus obair a choileanadh ann an deagh àm.

Tha e riatanach gu bheil teisteanasan foghlaim agad aig Ire HNC ann an Rianachd (no shamhail) no trì bliadhna de dh’eòlas air a leithid de dh’obair.

Tha an tuarastal airson na h-obrach a’ gabhail a-steach Cuibhreann Eileanan Iomallach. Thèid duine fhastadh air a’ chiad ìre den rang.

Tha e riatanach gun leugh thu an cunntas obrach agus an sònrachadh pearsanta ‘s gun toir thu iomradh air mar a tha thu a’ coilionadh gach slat-tomhais air a bheilear a’ toirt iomraidh anns an t-sònrachadh-phearsanta nad aithisg eòlais.

Thèid agallaibhean a chumail air beulaibh dhaoine, a’ toirt cothroim do thagraichean coinneachadh ris an sgioba agus beachd fhaighinn air an àrainneachd obrach.

Ceann-latha airson Iarrtasan: Diluain 5 Cèitean 2025