Senior PA/Service Administrator

Vacancy Information

Hourly rate of pay: £18.70 - £20.91

Days and Hours of Work:
Monday - Thursday, 09:00-17:00
Friday, 09:00-16:00
Flexi time is applicable, and starting and finishing times are flexible.
To start asap.

An exciting opportunity has arisen within the Council’s PA Hub for a qualified Senior PA Administrator to oversee the PA support tasks to CMT and will also be responsible for the day to day management of the PA hub and management of service standards and provide advanced admin support to the Council Management Team. 

Applicants should have an ability to work on your own initiative, manage and prioritise a busy work schedule and demonstrate attention to detail is essential. Along with your excellent IT, communication, interpersonal and organisational skills and experience of working in a proactive and flexible way, you will support our team in delivering the highest standard to the Council Management Team.

Home Working Consideration
Applications for homeworking or hybrid working will be considered for this post, subject to a trial period and in accordance with East Lothian Council’s Home Working and Worksmart Policies which can be found here. Home or Hybrid working options can be discussed with candidates invited for interview. All applicants must live in the UK and will be expected to attend Council offices from time to time as required.

Job Details

To supervise staff responsible for the delivery of business support functions to the Executive Support Team. Also responsible for maximising efficiency of service delivery, developing standards and new ways of working to support best value.

To provide technical, specialist or advanced administrative support to the Council Management Team (CMT).

Following established procedures, s/he will work with minimal supervision, exercising discretion and initiative whilst carrying out advanced administrative tasks, often involving the use of IT-based skills.

Please download the Job Outline/Person Specification (available under 'Job Attachments') for the full range of tasks and duties associated with this job. You will need to refer to these in order to complete the application form. You must ensure you meet every 'essential' criteria stated on the Person Specification to be considered for interview.

The ‘East Lothian Way’– values and behaviours we expect our employees to demonstrate in their everyday work. Should you be invited to interview, you may be asked questions based on these behaviours. Please refer to the document via the link to familiarise yourself with them.

Job Requirements

Relevant Qualifications
Educated to HNC or SVQ Level 3 in a relevant subject and/or able to demonstrate equivalent knowledge, skills and competencies gained through relevant experience.

Evidence of a commitment to continual professional development

Disclosure
The preferred candidate for this position may be subject to a Basic Disclosure provided by Disclosure Scotland prior to a formal offer of employment being made by East Lothian Council.

Please note:
If a Disclosure check is required and you have spent more than 3 months working or living outwith the UK in the last 5 years then you will also be required to present a copy of an overseas criminal record check. Details of how to apply and contact details can be found on the GOV.UK website.

Additional Information

For additional East Lothian Council employment information please click on the following link:
www.eastlothian.gov.uk/nonteachinginfo

If you have any difficulties creating an account on MyJobScotland or applying for this post please contact the MyJobScotland support team via this link https://www.myjobscotland.gov.uk/contact-us.

If you require further information about this vacancy, please call 01620 827868, or email us on recruitment@eastlothian.gov.uk

Please note: We do not accept CV's (either electronically or by mail). All our vacancies must be applied for by fully completing the on-line application form. Although there is an ‘import data from my CV’ function on MyJobScotland, this only imports very limited data and should not be relied upon to complete the application form.