Full-time Clerical Assistant (FSLT00622)

Job Description

Contract Type: Permanent Full-time, 36 hours per week

 

Closing Date: Sunday 11th May 2025

Interview Date: Thursday 22nd May 2025

 

You will be responsible as part of a team for Clerical Office practice and procedures.

 

Requirements

4 National 5s or equivalent - including English and numeracy subjects

 

Before confirming appointment you will be required to obtain a Level 1 Disclosure from Disclosure Scotland

 

Responsibilities

To assist with: Bank Account; the reconciliation, monitoring of transactions, fund movement and preparation of reports.

 

To assist with: Financial Analysis; input/out and preparation of reports. To assist with: Complaints system, processing action and responses.

 

To assist with: Use of Oracle to process invoices and raising of debtors accounts through Ash.

 

To assist with: Completion of quarterly VAT return to HMRC.

 

To assist with the Recruitment and Payroll processes. To assist with: Checking and recording of incident report forms.

 

To assist with: Research; for management for the preparation of reports procedures and policies.

 

To assist with: Freedom of information; the development and maintenance of systems and procedures, compliance, enquiry response and training.

 

To assist with: System and Procedures: (financial and documentation) development and maintenance.

 

To assist with: Inventories; the maintenance of records.

 

To assist with: Insurance; the maintenance of records and processing of claims.

 

To assist with: Data Protection; the development and maintenance of systems and procedures, compliance, enquiry response and training.

 

To assist with: Concession Scheme for the Company enquiry response, training the development and maintenance of records and data bases.

 

To assist with: PRS and PPL Returns.

 

The Individual

Required to work in a team environment.

 

Self- motivated.

 

Written and verbal communication for dealing with staff and public enquiries.

 

Flexible approach to work priorities.

 

Previously worked in a clerical role with documentation processing

 

Financial/ administration experience of data gathering and analysis

 

Microsoft office experience

 

Sound working knowledge of word processing and spreadsheet applications.

 

Ability to present issues clearly.

 

Ability to multitask.

 

Excellent time management skills and organisational skills.

 

Ability to cope under pressure.