Clerical/Admin Assistant (4 posts) (2 Permanent/2 Fixed Term)

Job Description

Post 1 - 35 hours per week - Permanent - 16 Church Street, Dumbarton

Post 2 - 35 hours per week - Permanent - Aurora House, Clydebank

Post 3 - 35 hours per week - Fixed Term until 31st December 2025 - Church Street, Dumbarton

Post 4 - 17.5 hours per week - Fixed Term until 31st December 2025 - Aurora House, Clydebank (The salary will be pro-rata-d to the part-time hours worked).

Vacancies have arisen for Clerical/Admin Assistants within West Dunbartonshire HSCP Children & Families Team & Family Placement Team.

The main duties of this post include taking comprehensive minutes for children’s social work meetings, including Child Protection and Fostering & Adoption Panels. These meetings can be a forum to discuss some very sensitive issues and the nature of the discussions can be quite distressing. It is therefore imperative that staff are aware of this before considering applying for the post. The successful applicant should possess previous minute taking experience, good keyboard, oral and written communication skills. Inter-personal skills and the ability to work to deadlines and multi-task are also key within this role.

You should have previous experience of working in an admin role, with the ability to demonstrate good keyboard skills and experience of using Microsoft Office especially Word and Excel.

We would expect you to be able to communicate effectively with professionals and members of the public in a polite and courteous manner, dealing with sensitive and confidential matters appropriately.

Candidates who are invited for interview will be given a minute taking test where you will be asked to minute a mock virtual Child Protection Planning meeting. You will then be asked to type up an accurate minute of the meeting where we would expect that you evidence the ability to take down the important and relevant points to populate the minute.

For further information or an informal discussion please call either Rosslyn Proctor or Carol Thomson on 0141 562 8800. 

 

 

 

Requirements

The preferred candidate will be required to complete a Basic Disclosure check prior to a formal offer being made by West Dunbartonshire Council.

Responsibilities

The employment for which you are applying is excepted from the provisions of section 4(2) of the Rehabilitation of Offenders (Exceptions) Order 1975. Applicants are, therefore, not statutorily entitled to withhold information about convictions which for other purposes are "spent" under the provisions of the Act. In the event of employment any failure to disclose such convictions could result in dismissal or disciplinary action.

The Individual

The successful candidate will benefit from the following:

WDC was voted one of the top ten flexible employers and prides itself in providing flexible working to support work life balance. In addition to this there are also additional benefits:

• Access to the Local Government pension scheme (LGPS) with an employer’s contribution of at least 19.3% and all associated benefits
• A minimum of 25 days annual leave, increasing a day each year up to 35 days as well as 8 fixed public holidays each year
• Access to employee wellbeing supports including occupational health & counselling if ever you need help and support
For information about West Dunbartonshire Council please click on the following link and see why we are an employer of choice: About Us
More information on the benefits of working within West Dunbartonshire Council, can be found using the following link: Benefits of Working with us